Billing

The billing screen defines which types of billing are allowable for this contract.

Recharge billing is assumed to be allowed for any contract. This screen defines billing types such as Fleet Management Fees, Initial Rentals and Regular Rentals.

For Regular Rentals, the Credit GL account is typically a clearing account.

As each rental is raised, a corresponding GL journal is raised to disperse the amounts across each budget (as defined in the Accruals Screen).

Your Account Manager will set these up for you when helping with your system implementation. Only the two entries below are required.

Recommended Entries

Only the classes shown are required in this tab. System processes have been designed to use these codes.

Class	Description	G
PERFM	Fleet Management Fees	Y
PERLC	Regular Rental	Y

Field Descriptions

Class	Code	Code of class describing type if billing allowable
Description	Text	Long description of type of billing allowable
Debit	Text(8)	Debit general ledger code. Typically this is the financial systems Debtor Control Account and is used as the debit portion of invoices created during the billing processes
Credit	Text(8)	Credit general ledger code. This applies to each class. Typically this will be a clearing or suspense account. The accrual journal entry also generated by the billing process will typically clear the suspense account to zero.
G	Y/N	GST flag. Y = GST applicable, N = not applicable. This flag is used to control whether GST should be charged for the class. For example the finance portion of a commercial hire purchase arrangement may be GST exempt.
P	Text(1)	Posting detail flag. This flag is used to summarise transactions or to export them in full detail. ‘I’ represents itemised.
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